Name and Aim
1: The name shall be “The
Redfield Residents Association”.
2: “Redfield” shall be defined as
the area covering the three roads of Redfield Road, Steam Mills, and Redfield Grove.
3: The aim of the Association
shall be to protect and improve the environment and quality of life for
residents in the three roads.
4: The Association shall exist to
further this aim by legal means which are non-political and non-sectarian.
5: It may seek members, carry out
fund-raising and other relevant activities, make representations to other
bodies and join other organisations with similar aims.
6: “Membership” shall be open to
those who are full time residents of Redfield as defined in Clause 2, and is
secured by payment of the annual subscription per household, as
agreed at the Annual General Meeting.
7: Membership will secure
individual voting rights at meetings.
Annual General Meeting
8: The Annual General Meeting
shall be held in September or as soonn after as possible, when the Officers and Committee members shall be
elected; the inspected accounts shall be presented and a report of the
previous year’s activities given.
Special General Meeting
9: A Special General Meeting may
be called at any time by the Committee, or at the request of 10 (ten)
10: Members shall have at least two
weeks’ written notice of the Annual General or a Special General Meeting,
with a list of the business to be carried out in the form of a written
11: No decision may be taken
at an Annual General or Special General Meeting unless fifteen voting
members are present. There must be a two-thirds majority except for the
election of Officers and Committee Members as Clause 15 below.
12: The Association shall call at
least one meeting of members per year in addition to the Annual General
Meeting, when Association business shall be discussed, with decisions taken
on the basis of Clause 11.
13: The Association shall be
managed by a Committee of at least 6 (six) but not more than 9 (nine)
members, including Officers.
14: It is the intention that there
be one Committee member from each of the 3 roads as defined in Clause 2, who
will seek to represent members in his/her specific road as well as the
Redfield area overall.
15: The Chairperson,
Vice-Chairperson, Secretary and Treasurer shall be elected by simple
majority at the Annual General Meeting; nominees not elected are
automatically nominated for election to the Committee. Committee members
shall be elected by simple majority to bring the total up to the maximum of
16: The Committee may co-opt up two
other persons annually to fill vacancies that may arise; these may vote at
Committee meetings, provided that the maximum of 9 (nine) Committee members
in total is not exceeded.
17: The Committee may appoint and
dissolve sub-committees, which shall report their decisions and actions to
the main Committee, and keep minutes and file them with the Secretary.
18: The Secretary shall keep
minutes of all Committee meetings and hold for reference those received from
19: The Committee shall meet at
least 4 (four) times a year, at least one week’s notice being given,
together with an agenda.
20: Four Committee members shall be
21: The Officers of the Association
(Chairperson, Vice-Chairperson, Secretary and Treasurer) shall be the
“Executive Committee”, who may make emergency decisions pending consultation
with the Committee members.
22: The Committee will try to
consult members on matters of policy and programme whenever possible.
23: Nominations by members, with
proposer and seconder, for the Officers and Committee shall be received by
the Secretary 14 (fourteen) days before the Annual General Meeting.
24: The Financial Year shall start
on the 1 August.
25: The Treasurer shall keep
accounts and present them, inspected, at the Annual General Meeting.
26: The honorary auditor shall be
appointed at the Annual General Meeting if possible.
27: The financial records shall be
available at any time with reasonable notice.
28: The subscription rate shall be
agreed by members at the Annual General Meeting.
29. The Officers and Committee
shall be empowered to authorise any legitimate expenditure in pursuance of
the Association’s declared aims and policies, subject to a simple majority
vote in favour by at least a quorum of the committee.
30: The Association is committed to being
an equal opportunities organisation, both in terms of its membership and in
its work in and for the community. We believe that everyone should have an
equal chance to learn, work and live free from discrimination, harassment
31: We are committed to acting without
discrimination in relation to race, ethnic origin, religious belief, class,
gender, sexuality, marital status, disability or age. We acknowledge that we
have a responsibility to put this into practice and will ensure that all our
volunteers and employees are aware of this Equal Opportunities Policy.
32: We will review this policy on an
annual basis and ensure that all our policies, practices and procedures
comply with our Equal Opportunities Policy.
Child Protection Policy
33: The health, safety and well-being of
all children are of paramount importance to the adults who belong to the
Society. Children have the right to protection, regardless of age, gender,
race, culture or disability. They have a right to be safe when taking part
in activities organised by the Society.
34: The atmosphere we seek to maintain
within the Association is one that encourages all children to become
involved. We provide opportunities that enable children to take and make
decisions for themselves.
35: The Asscoaition will maintain a
Child Protection Policy, part of which will include a named person in our
society who Child Protection Coordinator. The coordinator will be in charge
of ensuring that the child protection policy and procedure are adhered to
and will be guided by two principles; i) in accordance with the Children
Act, the welfare of the child is always paramount and; ii) confidentiality
should be respected as far as possible.
36: This policy should also be read in
conjunction with the society’s Equal Opportunities Policy.
37: This policy will be regularly
monitored by the Officers and Committee of the Association and will be
subject to annual review.
The health, safety and well-being of all children are of paramount
importance to the adults who belong to The Redfield Residents Association (RRA).
Children have the right to protection, regardless of age, gender, race,
culture or disability. They have a right to be safe when taking part in
activities organised by our society.
In our society we respect children. The atmosphere within The RRA is one
that encourages all children to become involved. We provide opportunities
that enable children to take and make decisions for themselves.
This policy is based on DfES Circular 10/95 –
from Abuse: The Role of the Education Service. Section 175 of the Education
Act 2002 introduced a new duty requiring governing bodies and LEAs to have
appropriate child protection procedures in place. In 2003 the Government
announced new proposals in the Green Paper Every Child Counts (2003).
The purpose of this policy is to ensure that all our committee members and
ordinary members are clear about the actions necessary with regard to a
child protection issue. Our aims are:to raise the awareness of all
members;to ensure effective communication between all members on child
protection issues; and to set down a clear escalation procedure for those
who encounter a child protection issue.
There is a named person in our Association who is the Child Protection
Coordinator. The coordinator is guided by two principles:In accordance with
the Children Act, the welfare of the child is always paramount.
Confidentiality should be respected as far as possible. A key role of the
coordinator is to ensure that the society takes action to support any child
who may be at risk. The coordinator must also make sure that all are aware
of their responsibilities in relation to child protection.
If any member of the Asscoiation suspects that a child may be a victim of
abuse, they should not try to investigate, but should immediately inform the
named person (see 3.1) about their concerns. Abuse can be of a physical,
sexual or emotional nature. It can also be the result of neglect. Members
must not keep to themselves any information about abuse which a child gives
them; they are required by law to pass this information on.
There may be times when adults in our Association, in the course of their
duty, use physical intervention to restrain children. The Asscoaition
requires the adult involved in any such incident to report this to the
Committee immediately, and to record it in the interventions book.
All the adults in our Society share responsibility for keeping our children
4 Monitoring and review
The Redfield Residents Association will review this policy annually at the
Alteration and Dissolution
38: Alteration of these rules may
take place only at an Annual General or Special General Meeting with notice
as above (Clause 10), and with a two-thirds majority of members attending.
39: The rules for dissolution of
the Association are as for alteration (Clause 29). Any money remaining after
debts have been paid shall be donated to one or more Registered Charities as
agreed by the dissolution meeting.
General intentions for keeping
members in touch
It is the intention that the
Association will produce a Redfield Residents Association will send out news
least twice a year.