Redfield Residents Association

Midsomer Norton, Bath, Somerset - Last updated 12 October 2010

Redfield Residents Association

CONSTITUTION

 2 October 2008 

Name and Aim

1:    The name shall be “The Redfield Residents Association”.

2:    “Redfield” shall be defined as the area covering the three roads of Redfield Road, Steam Mills, and Redfield Grove.

3:    The aim of the Association shall be to protect and improve the environment and quality of life for residents in the three roads.

Policy

4:    The Association shall exist to further this aim by legal means which are non-political and non-sectarian.

5:    It may seek members, carry out fund-raising and other relevant activities, make representations to other bodies and join other organisations with similar aims.

Members

6:   “Membership” shall be open to those who are full time residents of Redfield as defined in Clause 2, and is secured by payment of the annual subscription per household, as agreed at the Annual General Meeting.

7:    Membership will secure individual voting rights at meetings. 

Annual General Meeting

8:    The Annual General Meeting shall be held in September or as soonn after as possible, when the Officers and Committee members shall be elected; the inspected accounts shall be presented and a report of the previous year’s activities given.

Special General Meeting

9:    A Special General Meeting may be called at any time by the Committee, or at the request of 10 (ten) Members.

10:  Members shall have at least two weeks’ written notice of the Annual General or a Special General Meeting, with a list of the business to be carried out in the form of a written agenda.

11:  No decision may be taken at an Annual General or Special General Meeting unless fifteen voting members are present. There must be a two-thirds majority except for the election of Officers and Committee Members as Clause 15 below.

Association Meetings

12:  The Association shall call at least one meeting of members per year in addition to the Annual General Meeting, when Association business shall be discussed, with decisions taken on the basis of Clause 11.

Committee

13:  The Association shall be managed by a Committee of at least 6 (six) but not more than 9 (nine) members, including Officers.

14:  It is the intention that there be one Committee member from each of the 3 roads as defined in Clause 2, who will seek to represent members in his/her specific road as well as the Redfield area overall.

15:  The Chairperson, Vice-Chairperson, Secretary and Treasurer shall be elected by simple majority at the Annual General Meeting; nominees not elected are automatically nominated for election to the Committee. Committee members shall be elected by simple majority to bring the total up to the maximum of 9 (nine).

16:  The Committee may co-opt up two other persons annually to fill vacancies that may arise; these may vote at Committee meetings, provided that the maximum of 9 (nine) Committee members in total is not exceeded.

17:  The Committee may appoint and dissolve sub-committees, which shall report their decisions and actions to the main Committee, and keep minutes and file them with the Secretary.

18:  The Secretary shall keep minutes of all Committee meetings and hold for reference those received from Sub-Committees.

19:  The Committee shall meet at least 4 (four) times a year, at least one week’s notice being given, together with an agenda.

20:  Four Committee members shall be a quorum.

21:  The Officers of the Association (Chairperson, Vice-Chairperson, Secretary and Treasurer) shall be the “Executive Committee”, who may make emergency decisions pending consultation with the Committee members.

22:  The Committee will try to consult members on matters of policy and programme whenever possible.

Nominations

23:  Nominations by members, with proposer and seconder, for the Officers and Committee shall be received by the Secretary 14 (fourteen) days before the Annual General Meeting.

Finance

24:  The Financial Year shall start on the 1 August.

25:  The Treasurer shall keep accounts and present them, inspected, at the Annual General Meeting.

26:  The honorary auditor shall be appointed at the Annual General Meeting if possible.

27:  The financial records shall be available at any time with reasonable notice.

28:  The subscription rate shall be agreed by members at the Annual General Meeting.

29.  The Officers and Committee shall be empowered to authorise any legitimate expenditure in pursuance of the Association’s declared aims and policies, subject to a simple majority vote in favour by at least a quorum of the committee.

Equal Opportunities Policy

30: The Association is committed to being an equal opportunities organisation, both in terms of its membership and in its work in and for the community.  We believe that everyone should have an equal chance to learn, work and live free from discrimination, harassment and prejudice.

31: We are committed to acting without discrimination in relation to race, ethnic origin, religious belief, class, gender, sexuality, marital status, disability or age. We acknowledge that we have a responsibility to put this into practice and will ensure that all our volunteers and employees are aware of this Equal Opportunities Policy.

32: We will review this policy on an annual basis and ensure that all our policies, practices and procedures comply with our Equal Opportunities Policy.

Child Protection Policy

33:  The health, safety and well-being of all children are of paramount importance to the adults who belong to the Society. Children have the right to protection, regardless of age, gender, race, culture or disability. They have a right to be safe when taking part in activities organised by the Society.

34:  The atmosphere we seek to maintain within the Association is one that encourages all children to become involved. We provide opportunities that enable children to take and make decisions for themselves.

35:  The Asscoaition will maintain a Child Protection Policy, part of which will include a named person in our society who Child Protection Coordinator. The coordinator will be in charge of ensuring that the child protection policy and procedure are adhered to and will be guided by two principles; i) in accordance with the Children Act, the welfare of the child is always paramount and; ii) confidentiality should be respected as far as possible.

36:  This policy should also be read in conjunction with the society’s Equal Opportunities Policy.

37:  This policy will be regularly monitored by the Officers and Committee of the Association and will be subject to annual review.

 

1.  Introduction

1.2  The health, safety and well-being of all children are of paramount importance to the adults who belong to The Redfield Residents Association (RRA). Children have the right to protection, regardless of age, gender, race, culture or disability. They have a right to be safe when taking part in activities organised by our society.

1.3  In our society we respect children. The atmosphere within The RRA is one that encourages all children to become involved. We provide opportunities that enable children to take and make decisions for themselves.

1.4  This policy is based on DfES Circular 10/95 – Protecting Children from Abuse: The Role of the Education Service. Section 175 of the Education Act 2002 introduced a new duty requiring governing bodies and LEAs to have appropriate child protection procedures in place. In 2003 the Government announced new proposals in the Green Paper Every Child Counts (2003).

2  Aims

2.1  The purpose of this policy is to ensure that all our committee members and ordinary members are clear about the actions necessary with regard to a child protection issue. Our aims are:to raise the awareness of all members;to ensure effective communication between all members on child protection issues; and to set down a clear escalation procedure for those who encounter a child protection issue.

3  Procedures

3.1  There is a named person in our Association  who is the Child Protection Coordinator. The coordinator is guided by two principles:In accordance with the Children Act, the welfare of the child is always paramount. Confidentiality should be respected as far as possible. A key role of the coordinator is to ensure that the society takes action to support any child who may be at risk. The coordinator must also make sure that all are aware of their responsibilities in relation to child protection.

3.2  If any member of the Asscoiation suspects that a child may be a victim of abuse, they should not try to investigate, but should immediately inform the named person (see 3.1) about their concerns. Abuse can be of a physical, sexual or emotional nature. It can also be the result of neglect. Members must not keep to themselves any information about abuse which a child gives them; they are required by law to pass this information on.

3.3  There may be times when adults in our Association, in the course of their duty, use physical intervention to restrain children. The Asscoaition requires the adult involved in any such incident to report this to the Committee immediately, and to record it in the interventions book.

3.4  All the adults in our Society share responsibility for keeping our children safe.

4  Monitoring and review

4.1  The Redfield Residents Association will review this policy annually at the General Meeting.

 

Alteration and Dissolution

38:  Alteration of these rules may take place only at an Annual General or Special General Meeting with notice as above (Clause 10), and with a two-thirds majority of members attending.

39:  The rules for dissolution of the Association are as for alteration (Clause 29). Any money remaining after debts have been paid shall be donated to one or more Registered Charities as agreed by the dissolution meeting.

General intentions for keeping members in touch

It is the intention that the Association will produce a Redfield Residents Association will send out news updates at least twice a year.  

 

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